SAPUGO vs. Notion
A Notion alternative built for data at scale
Notion is great for notes and wikis. When customers, orders, and jobs pile up in databases, you need tables built for volume, plus permissions, history, and workflows for operational data. That is SAPUGO.
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SAPUGO vs. Notion in short
SAPUGO is built for operational data, while Notion is built for notes and wikis with databases inside pages. SAPUGO databases go up to 1 million records on Business (Notion allows 250,000), run filters, sorting, and permissions inside the database, include row and field permissions and an audit log on every plan, and charge one flat price instead of per member. Notion's own help center lists row count, visible properties, and complex filters and sorts as reasons databases load slowly.
Updated
Why switch
Why teams move operational data from Notion to SAPUGO
Room to grow past 250,000 rows
A Notion database holds up to 250,000 rows on every plan, and once it's full, new rows can't be added. SAPUGO Business goes up to 1 million records.
Queries built for real volumes
Notion has said itself that giant databases were slow to load, and its help center still lists the number of pages, the visible properties, and complex sorts and filters as the cause, with the tip to remove pages or filter out old ones. Databases with a thousand rows or more are where teams feel it. SAPUGO runs filters, sorting, search, and permission rules inside your workspace's own isolated database, loads tables page by page, and indexes links between tables automatically.
An API made for volume
A single Notion API query returns at most 10,000 results, and most plans allow about 3 requests per second. SAPUGO's API allows 2,500 requests per minute on Pro and 7,500 on Business, so syncs and integrations don't crawl.
Built for data, not pages
In Notion every row is a page, and access is set per page or database, with row rules based on person properties. SAPUGO sets access per table, view, row, and field, so finance sees the prices and technicians don't.
Permissions you don't pay extra for
Granular database permissions are part of Notion Business at $20 per member per month. In SAPUGO, row, field, and view permissions are included on every plan, including Free.
A trail you can show an auditor
Notion's audit log is an Enterprise feature, and page history covers 30 days on Plus and 90 days on Business. SAPUGO keeps every change, visible for as long as the plan allows, and the audit log is on every plan. How far back you can see depends on your plan.
Work that runs itself
Visual workflows start from a button, a schedule, an incoming email, or a business rule. Rules check your data on every change, and documents like quotes are created from record data.
Side by side
Notion vs. SAPUGO: feature comparison
| Topic | Notion | SAPUGO |
|---|---|---|
| Built for | Notes, documents, and wikis, with databases inside pages | Operational data first: connected tables, views, and workflows for the work your team runs |
| Rows per database | 250,000 on every plan. When a database is full, new rows can't be added | Up to 1 million records on Business |
| Large tables | Load times grow with the number of pages, visible properties, and complex sorts and filters. Notion suggests removing pages or filtering out old ones | Filters, sorting, search, and permission rules run in your isolated database, and tables load page by page |
| API volume | A single query returns at most 10,000 results. About 3 requests per second on most plans, 10 on Business and Enterprise | REST API on every plan, with 2,500 requests per minute on Pro and 7,500 on Business |
| Pricing model | Per member. Plus $10, Business $20 per member per month (billed annually) | One flat monthly price per workspace. Unlimited members on every plan |
| Row permissions | Page-level access rules based on person properties, on Business and Enterprise | Per database, table, view, and row, on every plan |
| Field permissions | Access applies to the whole page, so whoever can open a row sees its properties | Hide or protect individual fields per person or group, on every plan |
| Audit log | Enterprise plan only | Every plan, with no time limit |
| Change history | Page history of 30 days on Plus and 90 days on Business | Change history for as long as the plan shows it, for as long as the plan shows it |
| Quotes and invoices | Page templates. Creating PDFs from record data usually needs other tools | Document templates filled from the record and created as PDFs, by hand or in a workflow |
Based on public information from Notion, last checked in October 2026.
Learn more about SAPUGO features, how security, EU hosting, and backups work, and plans and pricing.
Pricing
Notion pricing vs. SAPUGO for 25 people
Notion bills per seat, so the total grows with every person you add. SAPUGO charges one price for the workspace.
Notion Plus
$250
25 × $10 per month
Notion Business
$500
25 × $20 per month
SAPUGO Pro
€89
Per month, unlimited members, excluding VAT
Notion list prices in USD per member, billed annually. Granular database permissions need Business or Enterprise. SAPUGO is also free to start, with unlimited members. See all plans
Moving from Notion
How to switch from Notion to SAPUGO
Keep your notes and wiki in Notion if you like. Move the databases that run your operations.
Export your databases
Download the Notion databases you use for operations as CSV files.
Import into SAPUGO
Each file becomes a table. Your properties become fields.
Set who sees what
Give each team the rows and fields they need, nothing more.
FAQ
Notion alternative: common questions
How does SAPUGO compare to Notion?
SAPUGO is built for operational data, while Notion is built for notes and wikis with databases inside pages. SAPUGO databases go up to 1 million records on Business (Notion allows 250,000), run filters, sorting, and permissions inside the database, include row and field permissions and an audit log on every plan, and charge one flat price instead of per member. Notion's own help center lists row count, visible properties, and complex filters and sorts as reasons databases load slowly.
What is the best alternative to Notion databases?
If your databases hold customers, orders, jobs, or candidates, SAPUGO is built for that: connected tables, saved views, permissions down to the field, workflows, and a change log for every record.
Why is my Notion database slow?
Notion says load times grow with the number of pages in a database, the number of visible properties, and complex sorts and filters, especially on text, formulas, and rollups. Notion has also said large databases used to load all at once, and it improved that most for databases with over 1,000 rows, but its tips are still to remove old pages, hide properties, and filter old records out of active views. If your database holds operational data that keeps growing, SAPUGO is built for it: filters, sorting, and permissions run in an isolated database, and tables load page by page.
How many rows can a SAPUGO table hold compared with Notion?
A Notion database holds up to 250,000 rows. In SAPUGO the limit depends on the plan: 2,000 records on Free, 100,000 on Plus, 250,000 on Pro, and 1 million on Business.
Can SAPUGO replace Notion completely?
SAPUGO is not a wiki or note-taking tool. It replaces the databases and processes you run in Notion. Many teams keep their documentation where it is and move operational data to SAPUGO.
Can I set permissions on individual fields?
Yes. Access is set per database, table, view, row, and field, and applies on every plan, including Free.
Can I import my Notion databases?
Yes. Export a database from Notion as a CSV file and import it into SAPUGO. Your properties become fields, and you can link tables to each other afterwards.
Is there a limit on audit logs and change history?
Audit logs have no time limit. Change history on records is visible for 30 days on Free, 90 days on Plus, 1 year on Pro, and without a time limit on Business. Older history stays stored and comes back when you upgrade.
More comparisons
Compare SAPUGO with other tools
Notion and other product names are trademarks of their owners and are used only to describe what they offer. We compare publicly available information as of October 2026. Plans, prices, and limits change, so please check Notion's own pages too. Noticed something out of date? hello@sapugo.com
Sources:Notion pricingNotion database permissionsNotion database performance and limitsNotion 2.16: faster databasesNotion API request limitsNotion API: querying large data sources
Try SAPUGO instead of Notion
Describe your business and your system is ready in minutes. Import your data when you are ready and change everything later without code.
Unlimited members · No credit card · Hosted in the EU