SAPUGO vs. Airtable
The Airtable alternative that doesn't charge per seat
Airtable bills every editor and keeps EU hosting for its Enterprise plan. SAPUGO gives your whole team one connected system at one flat price, hosted in the EU from the free plan.
Unlimited members · No credit card · Hosted in the EU
SAPUGO vs. Airtable in short
SAPUGO and Airtable both let teams build connected tables and views without code. SAPUGO charges one flat price per workspace instead of per seat, hosts every workspace in the EU on every plan, enforces permissions down to the row and field for both seeing and editing, runs business rules and ACID transactions inside every save, keeps change history for as long as the plan shows it, and goes up to 1 million records on Business. Airtable's Team plan starts at $20 per seat per month, and EU data residency needs its Enterprise Scale plan.
Updated
Why switch
Why teams move from Airtable to SAPUGO
The bill grows with every new colleague
Airtable Team starts at $20 per seat per month when billed annually, and Business at $45. Every person who needs to edit adds to the total. Every SAPUGO plan includes unlimited members for one monthly price.
Permissions that control what people see, not just edit
Airtable's field and table permissions, available from the Team plan, limit who can edit. They don't change who can see the data, so showing people only part of a base means building and sharing separate interfaces or views. In SAPUGO you set access per database, table, view, row, and field for both seeing and editing, on every plan. The AI assistant only sees what the person asking may see.
Rules that stop bad data before it is saved
Airtable automations react after a record has been saved, and during manual entry they can fire before a record is complete. SAPUGO's business rule engine runs inside the save. Computations fill in values, validations check the data, and guards block changes that aren't allowed, such as editing a completed job, all before anything is stored. Errors reject the save with a message you wrote, and warnings let it through with a note. Conditions can look at other tables, so a rule can check totals, counts, or whether related records exist.
Every save is all-or-nothing
Each save runs as one ACID database transaction. If a rule rejects a change, or a required follow-up such as creating or updating a record in another table fails, the whole save rolls back, so your data is never left half-written. Workflows started by a rule only begin after the save has committed, so they never see a record that was rolled back. For several writes inside a workflow, add a transaction step and they commit or roll back together.
Built to stay fast as your data grows
Filters, sorting, search, and permission rules run inside your workspace's own isolated database, and tables load page by page. Links between tables are indexed automatically, so related records stay quick to open. Airtable caps a base at 125,000 records on Business, counted across all its tables. SAPUGO Business goes up to 1 million records.
Your data region is a premium feature
EU data residency is only available on Airtable's Enterprise Scale plan. In SAPUGO every workspace is hosted in the EU, including the Free plan, in its own isolated database.
History that doesn't expire
Airtable keeps one year of revision history on Team and Business. SAPUGO keeps every change, visible for as long as the plan allows, plus an audit log for changes to tables, views, and permissions. How far back you can see depends on your plan.
More than a database
A shared email inbox, document templates that create quote and invoice PDFs, workflows, dashboards, and an AI assistant are built in on every plan, so you don't piece them together from extensions and other tools.
Side by side
Airtable vs. SAPUGO: feature comparison
| Topic | Airtable | SAPUGO |
|---|---|---|
| Pricing model | Per seat. Team from $20 per editor per month (billed annually), Business from $45 | One flat monthly price per workspace. Unlimited members on every plan |
| Who can see what | Field and table permissions (Team and up) limit editing, not viewing. Limiting what people see means separate interfaces or shared views | Per database, table, view, row, and field, for seeing and editing, on every plan |
| Business rules | Automations run after a record is saved, and can fire while it is still being filled in | Computations, validations, and guards run inside the save, before anything is stored, in a fixed order |
| All-or-nothing saves | Automations run as separate steps after a change is saved | A save and its follow-up changes in other tables commit or roll back together as one ACID transaction |
| Large tables | 1,000 records per base on Free, 50,000 on Team, 125,000 on Business, counted across all tables | Up to 250,000 records on Pro and 1 million on Business. Filters, sorting, search, and permissions run in the database, so views stay fast as tables grow |
| EU data hosting | Enterprise Scale plan only | Every plan, in an isolated database for your workspace |
| Record history | 1 year of revision history on Team and Business | 30 days on Free, 90 days on Plus, 1 year on Pro, no time limit on Business |
| API usage | 1,000 calls per workspace per month on Free, 100,000 on Team | REST API and webhooks on every plan, limited per minute instead of per month |
| Shared email inbox | Not built in | Shared inboxes whose emails link to records and can start workflows |
| Quotes and invoices | Typically handled with extensions or other tools | Document templates filled from the record and created as PDFs |
Based on public information from Airtable, last checked in October 2026.
Learn more about SAPUGO features, how security, EU hosting, and backups work, and plans and pricing.
Pricing
Airtable pricing vs. SAPUGO for 25 people
Airtable bills per seat, so the total grows with every person you add. SAPUGO charges one price for the workspace.
Airtable Team
$500
25 × $20 per month
Airtable Business
$1,125
25 × $45 per month
SAPUGO Pro
€89
Per month, unlimited members, excluding VAT
Airtable list prices in USD, billed annually, if all 25 people need to edit. Read-only users are free on Airtable, so your own number may be lower. SAPUGO is also free to start, with unlimited members. See all plans
Moving from Airtable
How to switch from Airtable to SAPUGO
Your tables come over as spreadsheet files. You keep working in Airtable until the new setup is ready.
Export from Airtable
Download each table you use as a CSV file.
Import into SAPUGO
Each file becomes a table. Your columns become fields.
Link and secure
Connect related tables, then decide who sees which rows and fields.
FAQ
Airtable alternative: common questions
How does SAPUGO compare to Airtable?
SAPUGO and Airtable both let teams build connected tables and views without code. SAPUGO charges one flat price per workspace instead of per seat, hosts every workspace in the EU on every plan, enforces permissions down to the row and field for both seeing and editing, runs business rules and ACID transactions inside every save, keeps change history for as long as the plan shows it, and goes up to 1 million records on Business. Airtable's Team plan starts at $20 per seat per month, and EU data residency needs its Enterprise Scale plan.
Is there a free alternative to Airtable?
Yes. SAPUGO is free to start, with unlimited members and includes every feature, including permissions down to the field, workflows, dashboards, and the AI assistant. Free has lower data limits than the paid plans.
Is SAPUGO cheaper than Airtable?
For teams where many people edit, usually yes. Airtable charges per seat, while SAPUGO charges one flat price per workspace. Every plan includes unlimited members.
Does SAPUGO have row-level and field-level permissions?
Yes, on every plan including Free. You decide who can see and edit each database, table, view, row, and field. Airtable's field and table permissions control editing only, so hiding data there means sharing separate interfaces or views.
Does SAPUGO have a business rule engine?
Yes. Rules run on the server whenever a record is created, updated, deleted, or restored, whether the change comes from the app or the API. Computations fill in values first, validations then check the data, and guards can block the change. Side effects can create or update records in other tables or start a workflow. Every rule can use conditions that look at other tables.
Are saves ACID-compliant in SAPUGO?
Yes. Each save runs as one ACID database transaction together with its rules and any required changes to other tables. If a validation or guard rejects the save, or a required follow-up fails, everything is rolled back. Workflows that a rule starts only run after the save has committed.
Is SAPUGO fast with large tables?
SAPUGO is built for it. Filters, sorting, search, and permission rules run inside your workspace's isolated database, tables load page by page, and links between tables are indexed automatically. Pro supports up to 250,000 records and Business up to 1 million, compared with Airtable's 125,000 records per base on Business.
Can I import my Airtable bases into SAPUGO?
Yes. Export each table from Airtable as a CSV file and import it into SAPUGO. Then link the tables to each other. If you'd like help, book a call and we'll go through it with you.
Where is my data stored?
In the EU, on every plan. Each workspace has its own isolated database, a change log for your records, and automatic backups.
Is there a limit on audit logs and change history?
Audit logs have no time limit. Change history on records is visible for 30 days on Free, 90 days on Plus, 1 year on Pro, and without a time limit on Business. Older history stays stored and comes back when you upgrade.
More comparisons
Compare SAPUGO with other tools
Airtable and other product names are trademarks of their owners and are used only to describe what they offer. We compare publicly available information as of October 2026. Plans, prices, and limits change, so please check Airtable's own pages too. Noticed something out of date? hello@sapugo.com
Sources:Airtable plans overviewAirtable limits by planAirtable data residencyAirtable automation trigger: when record updatedAirtable automation trigger: when record createdAirtable field and table permissions
Try SAPUGO instead of Airtable
Describe your business and your system is ready in minutes. Import your data when you are ready and change everything later without code.
Unlimited members · No credit card · Hosted in the EU